Encroachment Permits & Agreements

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ENCROACHMENT PERMITS

Do I need an Encroachment Permit?

If you perform any work or store materials and equipment within the City’s right-of-way, you need an Encroachment Permit. Generally, the City’s right-of-way extends about 20-25 feet from the center of the road on most residential streets, and much wider on through-roads.

Light landscaping (ground cover, low shrubs) without irrigation may be installed in the right-of-way without a permit. However, you do so at your own risk, and anything planted within the City’s right-of-way may be removed if it conflicts with future City road or drainage construction activities.

Permanent structures such as a wall, fence, decorative mail box, or building are not allowed within the City’s right-of-way. Under special circumstances and as a last resort, you may apply for an Encroachment Agreement for these structures, which will be considered by the City, in addition to an Encroachment Permit.

How do I get an Encroachment Permit?

UPDATE DURING THE CORONAVIRUS SHELTER-AT-HOME ORDER:

  1. Fill out Page 1 of the Encroachment Permit application form and provide the address and detailed description of the project. For work involving new or revised driveways or curb and gutter, you should also provide plans, drawings, or sketches of the project.
       
  2. During this time of office closure, we recommend that permit applications be emailed to EncPermits@lovelafayette.org with a copy to TKain@lovelafayette.org. (Permit applications for projects with a longer lead time, or involving a large number of attachments, may continue to be submitted via mail, but may be subject to delays in processing.)

  3. After receipt of the application, an inspector will determine conditions the City may place on the work and, if necessary, contact you for additional information.  Permit conditions and typical construction details will be shown on the issued Encroachment Permit.

  4. The inspector will determine the amount of the refundable deposit required (typically $2,500), as well as the permit fee to cover the initial staff time, including initial plan check and site inspection services (typically $247.50). If applicable, additional fees, such as parking fees, additional inspections, lane or sidewalk closure fees, will be deducted from the deposit when the project is complete.

  5. When the permit has been processed, you will be notified via email of the cost.  At this time of office closure, we encourage applicants to pay via credit card (Visa, Mastercard, or Discover cards only). Once the card information has been received, the permit (provided in electronic form only) will be issued and emailed back to you.  Receipts (also in electronic form only) will follow at a later time.

    Permits paid for by check will be issued only after a scanned copy of the payment check has been received via email to EncPermits@lovelafayette.org with a copy to TKain@lovelafayette.org, as above. Receipts will follow after the check itself has been received.

  6. You are required to call the City's Engineering Inspection Hotline (925) 299-3277 two (2) business days prior to starting work, and again, when the work is complete, to request a final inspection. Our inspectors check the hotline daily and at this time are making every effort to respond to inspection requests, on a priority basis.

  7. Refunds of deposits will be processed after permits receive final inspection, though currently with a slightly longer anticipated turnaround time of 1-3 weeks for processing.   

    How do I get my deposit back?

    After the work is complete, including the
    removal of utility and construction identification markings, you must call the Engineering Inspection Hotline (925) 299-3277 to request a final inspection. Once your project has been inspected by the Engineering staff and signed off to indicate that all conditions of the permit have been met, the deposit will be refunded in the same manner in which it was made. Due to the current office closure, the check refund process may take 1-3 weeks, and credit card refunds may take 7 days or more.

 
ENCROACHMENT AGREEMENTS

Generally, the City of Lafayette prohibits property owners from installing or maintaining any encroachments within the public right-of-way; however, property owners may be permitted to install fences, landscaping or similar improvements within the public right-of-way upon execution of an encroachment agreement authorized by the Engineering Services Manager.

As approved by Resolution No. 2013-29 of the City Council on June 10, 2013, an encroachment agreement may be authorized provided such encroachments are consistent with the following :

A. The encroachment does not conflict with an adopted street improvement or similar plan, or one that is in development or can be reasonably anticipated;

B. The encroachment does not pose a public health or safety hazard, in the opinion of the Engineering Services Manager;

C. The encroachment would not substantially obscure the main property frontage, such as an opaque fence along the front of the house; and

D. The encroachment is sufficiently set back from the street curb or edge of pavement to not inhibit the reasonable use of the area, such as passenger-side access to parked vehicles. The typical setback should be no less than three feet, unless otherwise determined to be sufficient by the Engineering Manager with due consideration of prevailing surrounding conditions.

Within 30 days of receipt of a complete application, a request for an encroachment will be approved, conditionally approved, or denied by the Engineering Manager, who will provide written findings in support of his or her decision with specific reference to the factors listed above. Any property owner(s) unsatisfied with the decision may appeal it to the City Council, submitting their request in writing for an appeal showing facts conforming to the four criteria established above, within 10 days of the decision.

If the encroachment is approved, it will be documented in an agreement signed by the property owner(s), who will be required to indemnify, defend and hold the City harmless from any damage to City or third-party property caused by or arising out of the encroachment. The agreement shall also require the property owner(s) to remove or relocate the encroachment at any time at the owner's sole expense whenever deemed necessary or advisable by the City. Property owners shall also be required to obtain and maintain property liability insurance covering the owner's property and the encroachment in an amount required by the City, and the City shall be an additional insured on such policy. Other terms and conditions may be included by the Engineering Manager in the agreement, as deemed necessary or advisable.

How do I apply for an Encroachment Agreement for structures in the public right-of-way?

1. Submit a letter requesting the Encroachment Agreement, including justification as to why your case represents a special circumstance under which the encroachment should be allowed, and explaining how the location of the proposed work qualifies as a last resort.

2. Provide the City with a sketch or plans of the project.  Include the right-of-way or property line, and the improvements contemplated by the project.  Photos are beneficial.

3. Insurance: Provide a written certification from the property insurance carrier, indicating that it is able to provide the required coverage on the encroachment per the terms of the agreement.  Specifically, Property Owner must maintain homeowners insurance and property damage insurance covering the property including the encroachment area, in the amount of at least $500,000 per occurrence insuring against liability for damage to property and $1,000,000 for injury to or death of any person, or a single limit of $1,000,000, as a result of the placement or condition of the Improvements.  The policy shall name the City of Lafayette as an additional insured.  Property Owner will waive any right of recovery it may have against the City because of payments made by the Property Owner or its insurer for damage to property or injury to or death of any person arising out of any act or omission of the City. Property Owner shall require its contractors performing work to construct the Improvements to add the City as an additional insured on contractor's commercial general liability policy using ISO form CG 20 38 or exact equivalent. Property Owner shall furnish the City with satisfactory evidence of the insurance and evidence that the carrier is required to give the City at least 10 days notice in advance of the cancellation or reduction in coverage of the required policies. If the encroachment is approved, the applicant will also be required to provide the City annually with evidence that they are continuing to maintain the required property liability insurance covering their property and the encroachment for the life of the improvements.

(Note that the insurance terms above are not negotiable, and no approval will be granted if the applicant cannot meet Lafayette's insurance requirements as stipulated in the agreement and described above.  Applicants applying for a retroactive permit and agreement must relocate the unpermitted encroachments outside of the public right-of-way if they are unable to meet these insurance terms.)

4. Submit a check for $500.00, payable to the City of Lafayette, to cover the agreement application fee.

5. If your application is approved, the Encroachment Agreement will then be drawn up by the City and sent to you.  You will need to execute the agreement in the presence of a notary.  Return the executed agreement and the required insurance certificates.  Also attach a legal description of your property (as shown on the Grant Deed for the property).  Before the City takes final action to record the agreement against the property, all proof of required insurance must be in good order.

6. After the agreement is consummated, the applicant or his/her contractor may complete an Encroachment Permit form for construction of the work.  Submit a check for $247.50, payable to the City of Lafayette, to cover the permit fee.  Once the permit (covering the specific conditions and requirements for construction of the work in the City's right-of-way) is ready to be issued, an additional payment, typically $2,500, will be due as a refundable deposit, returnable upon satisfactory completion of the work covered by the permit.